Taxes & Reimbursements

Time Constraints

<= 60 Calendar Days

Business expense reimbursements are nontaxable when submitted within 60 calendar days of when the expenses were incurred.

> 60 Calendar Days 

Reimbursement requests submitted after 60 calendar days may be reported to the IRS as taxable income.

Delayed reimbursement requests must include justification for the delay.  Approval for the reimbursement is at the discretion of the Chief Financial Officer or Head of Accounting.

For more information, see Tax Considerations.

Sales, Occupancy and Other Taxes

Princeton University is a non-profit 501(c)(3) institution, exempting it from paying tax on most domestic purchases. Tax exemptions vary by state and by type of good/service purchased. PPPL business travelers must make every reasonable effort to ensure that tax is not paid.

Currently 27 states do not require Princeton University to pay state sales tax on most purchases of goods/services. An exemption form must be presented to vendors when purchasing goods/services in a state that honors Princeton University's tax exempt status.

For a list of participating states, requirements and exemption form, please visit Princeton University's Sales Tax Exemptions. You will need a Princeton netID and password in order to access the exemption form.