Meals and Incidental Expenses (M&IE)
Many factors come in to play when determining the reimbursable portion of your expenses. The type of expense, where you traveled to and the amount of time you stayed at the travel location, are all taken into account. Only allowable expenses, those that are necessary, reasonable and appropriately incurred for the primary benefit of laboratory business, are considered for reimbursement.
Receipts are required for any expense of $50 or more, except as noted. Reimbursements are issued by check or direct deposit into your account.
Meals and Incidentals (M&IE) Rates
- The General Services Administration (GSA) establishes Per Diem rates for destinations within the Continental United States (CONUS).
- Per Diem rates for Alaska, Hawaii and United States Possessions (OCONUS) are established by the Department of Defense.
- The rates for all foreign travel are established by the U.S. Department of State.
- When meals are provided by others (i.e. - included in registration fees or hotel rates, provided by the business site, paid by others or paid directly by PPPL), the established M&IE rate is reduced according to this breakdown chart.
Unallowable costs are those expenses that do not have a direct resulting benefit to laboratory business. They cannot be reimbursed. See Examples of Unallowable Costs in the Travel Manual.